PRIVACY POLICY

PRIVACY POLICY

1. Introduction

This Privacy Policy explains how Autographs & Militaria collects, uses and protects personal data provided by users through this website, contact forms, email, WhatsApp or other direct communication channels.

Autographs & Militaria is a private collector’s catalogue dedicated to historical autographs, documents, medals, militaria, coins, banknotes and related collectible material.

This website does not operate as a conventional online shop with automatic checkout. Enquiries are handled directly and privately.

By using this website or contacting Autographs & Militaria, you acknowledge that your personal data may be processed in accordance with this Privacy Policy.

2. Data Controller

For the purposes of applicable data protection regulations, the data controller is:

Autographs & Militaria – Private Collector
Website: www.autographsandmilitaria.com
Email: info@autographsandmilitaria.com
Phone / WhatsApp: +34 610 710 203
Location: Spain / European Union

3. Personal Data We May Collect

Autographs & Militaria may collect and process the following personal data:

– Name and surname, if provided.
– Email address.
– Telephone number or WhatsApp contact.
– Country or general location, if provided.
– Message content submitted through the contact form.
– Item references, SKU numbers or product enquiries.
– Communication history related to enquiries, availability, payment, shipping or collection matters.
– Technical data such as IP address, browser type, device information, pages visited and approximate location through analytics tools or cookies, where applicable.
– Any information voluntarily provided by the user when contacting us.

Autographs & Militaria does not intentionally request special categories of personal data such as health information, political opinions, religious beliefs, biometric data or similar sensitive information.

Users should avoid sending unnecessary personal or sensitive information through the website, email or WhatsApp.

4. How We Collect Personal Data

Personal data may be collected through:

– The contact form on the website.
– Direct email communication.
– WhatsApp or telephone communication.
– Product enquiry messages.
– Analytics and technical tools such as Google Analytics or Google Site Kit, where activated.
– Cookies or similar technologies, where applicable.
– WooCommerce catalogue interactions, if enabled on the website.

5. Purposes of Processing

Autographs & Militaria may process personal data for the following purposes:

– To respond to enquiries about specific historical items.
– To confirm availability, price, condition, photographs, payment options and shipping details.
– To manage direct communication with collectors, researchers or interested parties.
– To provide additional information about items, provenance, condition or authenticity where available.
– To prepare or manage private acquisition arrangements where agreed.
– To manage shipping-related communication where applicable.
– To maintain security and prevent misuse, fraud or unlawful activity.
– To analyse website traffic and improve the website through analytics tools.
– To comply with applicable legal obligations where necessary.

6. Legal Basis for Processing

Depending on the specific case, personal data may be processed on one or more of the following legal bases:

– User consent, when the user voluntarily submits a contact form, sends an email, contacts via WhatsApp or accepts cookies.
– Legitimate interest, to respond to enquiries, maintain website security, prevent fraud and manage direct collector communications.
– Pre-contractual or contractual necessity, when communication is required to discuss, confirm or manage a potential acquisition, payment or shipment.
– Legal obligation, where data must be retained or processed to comply with applicable laws.

7. Contact Forms

When a user submits a contact form, the data provided is used only to respond to the enquiry and manage any related communication.

Users are encouraged to include the relevant item SKU or reference number when asking about a specific item.

Contact form data will not be used for newsletter marketing unless the user has expressly consented to this separately.

8. Email and WhatsApp Communication

Users may contact Autographs & Militaria by email or WhatsApp.

When using WhatsApp, users should be aware that WhatsApp is a third-party communication service operated by Meta Platforms and subject to its own privacy terms and data processing practices.

Autographs & Militaria uses WhatsApp only as a direct communication channel for enquiries, availability confirmation, photographs, payment coordination or shipping-related communication.

9. Analytics and Google Services

This website may use Google Analytics, Google Site Kit or similar tools to understand website traffic, improve content and analyse user behaviour in an aggregated manner.

These tools may collect technical information such as pages visited, approximate location, device type, browser, session duration and interaction data.

Where legally required, analytics cookies or similar tracking technologies will be subject to the user’s consent through the cookie banner or cookie settings.

10. Cookies

This website may use cookies and similar technologies for technical, functional, security and analytics purposes.

Further information about the use of cookies, including how to manage or withdraw consent, is provided in the Cookie Policy.

11. WooCommerce Catalogue Use

WooCommerce may be used on this website to organise and display catalogue items, categories, images, descriptions, SKU references and availability information.

This website does not currently operate as an automatic checkout-based online shop. However, WooCommerce may still generate technical cookies or catalogue-related functionality.

If future checkout, account, payment or order features are activated, this Privacy Policy may be updated accordingly.

12. Newsletter

Autographs & Militaria does not currently operate a newsletter.

If a newsletter or mailing list is introduced in the future, users will only be subscribed with their express consent and will be able to unsubscribe at any time.

13. Data Sharing with Third Parties

Autographs & Militaria does not sell personal data to third parties.

Personal data may be shared only when necessary with:

– Hosting and website service providers.
– Email service providers.
– Security or anti-spam tools.
– Analytics providers such as Google, where enabled.
– Shipping providers, if required for delivery.
– Payment or banking providers, if required for a confirmed transaction.
– Legal, tax or administrative authorities where legally required.

Third-party providers may process data according to their own terms, privacy policies and applicable data protection obligations.

14. International Data Transfers

Some service providers, such as Google, Meta / WhatsApp, hosting providers or analytics services, may process data outside the European Economic Area.

Where such transfers occur, they should be carried out in accordance with applicable data protection safeguards, such as adequacy decisions, standard contractual clauses or other legally recognised mechanisms.

15. Data Retention

Personal data will be retained only for as long as necessary for the purposes for which it was collected.

In general:

– Contact enquiries may be retained for the time needed to respond and manage the communication.
– Transaction-related communication may be retained for the period required to manage the acquisition, shipping, possible claims and legal or tax obligations.
– Technical and analytics data may be retained according to the settings of the relevant analytics tools.
– Data required for legal, administrative or security purposes may be retained for the applicable statutory period.

When personal data is no longer necessary, it will be deleted or anonymised where reasonably possible.

16. Security Measures

Autographs & Militaria applies reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no website, email system, messaging service or internet transmission can be guaranteed to be completely secure.

Users are encouraged not to send highly sensitive personal information through contact forms, email or WhatsApp.

17. User Rights

Under applicable data protection regulations, users may have the following rights:

– Right of access: to know what personal data is being processed.
– Right of rectification: to request correction of inaccurate or incomplete data.
– Right of erasure: to request deletion of personal data where legally applicable.
– Right to restriction of processing: to request limited use of data in certain circumstances.
– Right to object: to object to certain processing based on legitimate interest.
– Right to data portability: where applicable.
– Right to withdraw consent: where processing is based on consent.

To exercise these rights, users may contact:

info@autographsandmilitaria.com

Users also have the right to lodge a complaint with the competent data protection authority, including the Spanish Data Protection Agency, where applicable.

18. Minors

This website is intended for adults and is not directed at minors.

Autographs & Militaria does not knowingly collect personal data from minors. If a minor has submitted personal data, a parent or legal guardian may contact us to request its deletion.

19. Changes to this Privacy Policy

Autographs & Militaria may update this Privacy Policy from time to time to reflect changes in the website, legal requirements, technical tools or services used.

The updated version will be published on this page with the corresponding effective date where appropriate.

20. Contact

For any questions regarding this Privacy Policy or the processing of personal data, please contact:

Autographs & Militaria – Private Collector
Email: info@autographsandmilitaria.com
Phone / WhatsApp: +34 610 710 203
Website: www.autographsandmilitaria.com